Personal Assistant to President

Medicover is a leading international healthcare and diagnostic services company with main operations in Poland, Germany, Romania, Ukraine, India and certain other markets in Central and Easter in Europe. In Poland, our clinics, hospitals and our head office in Warsaw we have close to nine thousands people, who every day do their best to earn trust and deliver a high quality healthcare service to our patients.

We currently have a great job opportunity for a person who would like to join Medicover as

Personal Assistant to President
Miejsce pracy: Warszawa

 

Essential duties and responsibilities:
  • Support for President in all daily duties
  • Manage professional scheduling for President, including agendas, mail, email, calls, travel arrangements
  • Create meetings timelines, prepare and distribute meeting notifications, correspondence, agenda and materials, as well as subsequent updates or changes
  • Schedule appointments and maintain Presidents travel calendar
  • Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Attend board meetings, annual staff meeting and monthly calls, record and file minutes
  • Budget management
Requirements:
  • Minimum 3 years of relevant experience, preferably as Board Assistant/ Personal Assistant or Executive Assistant
  • Proven background of calendars management: organizing meetings, ensuring the acceptances and keeping bookings up-to date, taking global time-zone differences
  • Ability to multi-task and work in fast-paced, demanding environment
  • Superior organizational and project management skills: prioritization, time management, attention to detail, follow through, staying informed with organizational initiatives and priorities
  • Experience overseeing budgets and expenses
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
  • Fluent English is a must (level C1/C2)
  • Familiar with travel booking (point-to-point or multi-destination)
  • Dynamic, quick – thinker
  • Flexible regarding urgent requests and cases even out of hours
  • Discrete and loyal
We offer:
  • Workplace: friendly work culture with open communication and low hierarchy
  • Benefits & perks: private healthcare; sport flexi pass, cafeteria benefits (incl. cinema, theatre tickets, discounts for a variety of products and services), access to Group Life insurance, incident insurance
  • Wellbeing and social involvement: invitation to our well-being programs and possibility to join employee voluntary program which is run by Medicover Foundation

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