Administrative Assistant in Operational Response Division / Coordination Office

For our Client, we are looking for:

Administrative Assistant in Operational Response Division / Coordination Office
Location: Warszawa, Śródmieście
Reference Number: AA/rep/ORD/CO/2023

Duties and tasks linked to the post:

  • To provide administrative support in general administrative procedures;
  • to support the document flows and archiving;
  • to carry out data entry and support an administration and monitoring of electronic databases;
  • to assist in the organisations of online and physical meetings and drafting minutes as necessary;
  • to support the preparation and follow-up of financial commitments and documents
  • to archive invoices, payment records and bank statements;
  • to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
  • to assist in the preparation of statistical data (tables, graphs and charts);
  • to monitor functional mailboxes and communicate with internal and external parties;
  • to follow up on working time issues in ORD;
  • to prepare the financial overviews related to deployment of maritime and aerial assets.


  • Education: successfully completed secondary education related to the business needs;
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

  • high level of responsibility and ability to work independently;
  • high level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • strong sense of accuracy and attention to detail;
  • high level of discretion and ability to handle confidential matters;
  • proven organizational skills;
  • ability to adapt to a dynamic working environment;
  • ability to learn new skills and software;
  • ability to work in a team.

We offer:

  • contract of employment through the Employment Agency;
  • daily remuneration: 64,24€ net;
  • medical care, sports card;
  • opportunity for development and promotion;
  • convenient location of the office - the centre of Warsaw;
  • work with professionals.

Number of vacancies: 1

Application deadline: until October 2, 2023

Please be advised that only resumes in English will be considered.